Tonic Events values your privacy and is committed to protecting your data. This Privacy Policy explains how we collect, use, store, and protect your information under the General Data Protection Regulation (GDPR).

 

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1. Data Controller

 

The entity responsible for processing your data is Tonic Events, Lda., located at Rua Fernando Palha, nº 50, 1350-130 Lisboa, Portugal, with the e-mail contact: betonic@tonic.events.

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2. Personal Data Collected

 

We collect personal data in compliance with local data protection laws and in the context of contacts made with clients, suppliers, or candidates for recruitment or supplier, shared directly and voluntarily when interacting with our services, unless it is unreasonable or impracticable to do so.

 

This collection takes place when:

 

• We are contacted in person, by telephone, letter, e-mail, or messaging tools;

• We are visited via our website;

• We are contacted via social networks.

 

This may include

 

• Contact information: e-mail, phone number.

• Personal information: Name, gender, date of birth, nationality, measurements.

• Professional information: Professional experience, company name, activity.

• Browsing data: Information collected automatically through cookies and similar technologies (IP address, browser type, pages visited).

 

3. Purposes of data processing

 

Your data may be processed for the following purposes:

 

• Event Management: To process your registration and participation in events organized by Tonic Events.

• Communication: To send you event-related information, and updates or respond to your requests.

• Marketing: To send newsletters, promotions, or invitations to new events.

• Service Improvements: To analyze the browsing experience on the site to optimize its functionality and security.

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4. Legal Basis for Data Processing

 

We process your data based on the following legal justifications:

 

• Performance of Contract: When necessary for the performance of a contract to which you are a party;

• Consent: When you give us your permission to process your data for specific purposes;

• Legitimate Interests: When processing is necessary to fulfill legitimate interests of Tonic Events, such as improving our services or website security;

• Compliance with Legal Obligations: When processing is necessary to fulfill legal obligations.

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5. Data Sharing

 

Tonic Events does not sell or share your personal data with third parties, except in the following cases:

 

Service Providers: Partner companies that help us with internal processes, such as event management (accommodation, clothing or catering, among others) or sending emails for marketing purposes.

Legal Compliance: When necessary to fulfil a legal obligation or protect our rights in legal proceedings.

All service providers and partners are bound by agreements that guarantee your data protection under the GDPR.

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6. Minors

 

The Tonic Events website is aimed at adults. We do not knowingly or intentionally collect any personal data relating to minors without the prior consent of their legal representatives. Legal representatives have the right to access the information provided by the minor and/or demand the deletion of their data.

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7. Data Security

 

We have implemented appropriate technical and organizational measures to protect your data against unauthorized access, loss, or destruction. However, no system is completely secure and we encourage you to take precautions to protect your data (such as not sharing passwords).

 

​8. Data Retention

 

Personal data will be retained only for the period necessary to fulfill the purposes described in this policy or as required by law. After this period, the data will be securely deleted or anonymized.

 

​9. Your rights

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You have the following rights over your data, under the GDPR:

 

• Right of Access: Request a copy of the data that we hold.

• Right to Rectification: Request the correction of incorrect or incomplete data.

• Right to Erasure: Request the deletion of your data.

• Right to Limitation: Restrict the processing of your data in certain circumstances.

• Right to Portability: Request the transfer of your data to another organization.

• Right to Object: To object to the processing of your data in certain circumstances, such as for the legitimate interests pursued by Tonic Events; for direct marketing; or profiling.

• Right to Withdraw Consent: Withdraw your consent at any time if the processing is based on consent.

 

To exercise your rights, please get in touch with us at betonic@tonic.events.

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​10. Cookies and Similar Technologies

 

We use cookies and other tracking technologies to improve the user experience on the website.

 

​11. Social networking

 

Tonic Events website may use social networking resources and tools. These resources are provided and operated by external companies and also hosted by external companies.

 

Social Tools may collect data related to the page visited on the website / mobile application, the IP address and may set cookies to improve the functioning of these same tools.

 

If the user has activated social media accounts, they may be able to share data about the visit and use of our website with those same social media accounts. Likewise, interactions with Social Tools may be recorded by third parties. External companies may share personal data with Tonic Events under their policies, such as your name, profile picture, friends lists, or any other information that individuals have chosen to make available with those same companies.

 

By accepting the policy on these social networks, we are allowed to share this data with third-party companies to boost targeted marketing through these same social media platforms. Users have the option of managing data sharing and being able to deactivate targeted marketing in the privacy settings of their social networks.

 

​12. Associated websites

 

Tonic Events website may contain links to third-party websites (partners, customers, and suppliers) over which it has no control and does not accept responsibility for, approve, endorse, or subscribe to the content that may be contained therein or, in turn, the websites linked to or referred to therein.

 

Tonic Events is not responsible for the privacy practices or the content of associated websites, so it is recommended that you read the privacy policies of any associated websites.

 

Tonic Events accepts no responsibility for damage resulting from viruses that may infect the user's computer or network, or other property, as a result of accessing the Tonic Events website and transferring content from it to the user's computer or network.

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13. Changes to the Privacy Policy

 

We may update this Privacy Policy from time to time. Any changes will be posted on this page.

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​14. Contacting us

 

If you have any questions about this Privacy Policy or the processing of your data, don't hesitate to get in touch with us at betonic@tonic.events.

 

This policy complies with the GDPR and aims to ensure that users' data is processed securely and transparently. It was updated on the 18th of September, 2024.

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